Reporting to the Director of Alumni Relations, the Assistant Director of Alumni Relations is an integral member of the Alumni Relations team, working closely with all members of the School's Development and Alumni Relations office as well as with colleagues across campus. The Assistant Director is charged with oversight of various initiatives to increase alumni engagement and encourage participation of alumni in activities that support the School. Essential to this position is effective communication and coordination with the Director of Alumni Relations who is charged with the global direction of alumni relations efforts, and with the Manager of Alumni and Parent Programming who oversees execution of all constituent programming globally as well as the annual Reunion Weekend on campus.
This is a full-time, year-round, benefits eligible, exempt staff position.
Duties and Responsibilities:
- Oversee the Volunteer Admission Network (VAN) program with the goal of engaging alumni in the admission process for the School. This will require close coordination with colleagues in the Admission Office throughout the annual admission cycle. Essential components of this initiative include: comprehensive recruitment and training of VAN volunteers; updating of the VAN training and resource materials to reflect the latest information on the School; assignment of volunteers to student applicant interviews and to staffing of school fairs; follow up on completed interview write-ups; and end of cycle reporting and wrap-up.
- Develop and manage initiatives to engage alumni in mentoring and professional networking efforts. The Alumni Association Executive Committee has identified a key need for efforts that serve to build a stronger alumni-to-alumni network for professional purposes, as well as a way for alumni to be more involved on campus and as a resource for teaching faculty and students.
- Manage multiple Reunion Classes to ensure maximum engagement activity during an important relationship building moment for the class. This year-long process involves engaging class volunteers; working with gift officers on designated class gifts; planning on-campus activities; and staffing events throughout the weekend.
- Assist the Manager of Alumni and Parent Programming with the planning and staffing of all constituent events/programs with the goal of strengthening connections between alumni/parents and the School.
- Support the general efforts of the Alumni Relations Office and perform other duties as assigned by the Director of Alumni Relations.
- Bachelor's Degree.
- Minimum of 2 years of experience in program management, event planning, or volunteer oversight is expected, with a background in independent schools, alumni associations, or reunion work preferred.
- Exceptional interpersonal skills with a genuine interest in building relationships with alumni of all ages and backgrounds.
- Must have a collaborative and team-based mindset to execute work internally with a high comfort level working in an academic setting with faculty, staff and senior administration.
- Exceptional organizational and planning ability is necessary to manage multiple projects simultaneously.
- Willingness to travel and work occasional evenings and weekends.
- The department uses Sage Millennium as its donor management system and all staff are required to attain proficiency in utilizing this system to track and record alumni information. Must also be willing to learn new technologies for alumni engagement.
- Experience in using social media outlets professionally to engage constituents and generate interest within specific demographics preferred.
- A strong interest in learning about all aspects of the School and its history with the ability to share information in a clear and compelling fashion will be necessary to succeed in this position.